GlennRose HR Privacy Policy

Effective Date: May 10, 2025

At GlennRose HR, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data when you interact with us, whether through our website (if applicable), email sign-ups, consultations, or other communications. Our mission is to support Your People. Your Mission. Your Legacy., and that starts with earning your trust through transparent and responsible data practices.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, company name, and job title when you sign up for our newsletter, request a consultation, or engage our services (e.g., leadership training, HR auditing, or employee engagement surveys).

  • Non-Personal Information: Anonymous data, such as website usage statistics (if applicable), to improve our services.

  • Client-Related Data: Information provided during HR consulting (e.g., employee records for auditing or investigations), handled with strict confidentiality.

2. How We Collect Information

We collect information when you:

  • Submit your details via our website contact form or email sign-up (if applicable).

  • Request a free consultation or quote.

  • Engage with us at events (e.g., Lubbock Chamber of Commerce mixers).

  • Provide data as part of our HR services (e.g., I-9 audit documents).

  • Interact with our emails or social media (e.g., LinkedIn).

3. How We Use Your Information

We use your information to:

  • Communicate with you about our services, including newsletters, updates, and promotional offers related to leadership training, compliance, employee engagement, and more.

  • Provide and customize HR consulting services, such as policy development, investigations, or records management.

  • Respond to inquiries and schedule consultations.

  • Improve our offerings through anonymous analytics (e.g., tracking email open rates).

  • Comply with legal obligations, such as maintaining records for compliance purposes.

4. How We Protect Your Information

We take your privacy seriously and implement reasonable measures to safeguard your data:

  • Security: We use secure methods to store personal information (e.g., encrypted email platforms, password-protected files).

  • Access Control: Only authorized personnel access client data, and only for legitimate business purposes.

  • Confidentiality: Client-related data (e.g., employee records) is handled with strict confidentiality and used solely for the agreed-upon services.

5. Sharing Your Information

We do not sell, trade, or share your personal information with third parties, except:

  • With your explicit consent (e.g., sharing audit results with your legal team at your request).

  • To comply with legal requirements (e.g., responding to a court order).

  • With trusted service providers (e.g., email platforms like Mailchimp) who assist us and are bound by confidentiality agreements.

6. Your Choices and Rights

You have control over your information:

  • Unsubscribe: Opt out of marketing emails at any time using the “Unsubscribe” link in our emails, as required by the CAN-SPAM Act.

  • Access or Correct: Request access to or correction of your personal information by contacting us at tim.varner@glennrosehr.com.

  • Delete: Request deletion of your data, subject to legal retention requirements (e.g., client records for audits).

7. CAN-SPAM Act Compliance

We comply with the CAN-SPAM Act by:

  • Providing a clear way to unsubscribe from marketing emails.

  • Using accurate sender information.

  • Avoiding deceptive subject lines or content.

  • Including our physical address.

8. Cookies and Tracking (If Applicable)

If GlennRose HR operates a website, we may use cookies or similar technologies to enhance user experience (e.g., tracking page visits). You can manage cookie preferences through your browser settings.

9. Third-Party Links

Our communications (e.g., website, emails) may include links to third-party sites (e.g., LinkedIn, Calendly). We are not responsible for their privacy practices and encourage you to review their policies.

10. Children’s Privacy

Our services are not directed to individuals under 13. We do not knowingly collect personal information from children.

11. Changes to This Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. We will notify you of significant updates via email or by posting the revised policy on our website (if applicable). The effective date will be updated accordingly.

12. Contact Us

If you have questions, concerns, or requests regarding your privacy or this policy, please contact us:

Thank you for trusting GlennRose HR. Let’s work together to build Your People. Your Mission. Your Legacy.